Activity Review & Approval

All four participating organizations receive Bufdir funding contingent on verified activity data. Without a structured approval workflow, erroneous or unreviewed registrations could corrupt the reporting data that determines grant eligibility, creating regulatory risk for every organization on the platform. The Admin Web Portal MVP scope explicitly includes activity oversight as a core admin capability, meaning coordinators must be able to maintain data quality from launch day. The formal approval trail also enables dispute resolution and retrospective auditing, both critical for a multi-organization platform under government funding scrutiny. Centralizing approval replaces fragmented manual verification methods described by all four organizations in workshop sessions, reducing coordinator workload and error rates significantly.

Built as a Next.js server-side rendered page in the Admin Web Portal, the review queue exposes a paginated activity list via REST API endpoints with filtering on status, peer mentor, date range, and activity type. Optimistic locking prevents concurrent approval conflicts on the same record. State transitions (pending to approved or rejected) are persisted atomically with actor metadata and written to the audit_logs table via AuditLogService. Rejection events trigger PushNotificationService or EmailNotificationService to notify the originating peer mentor. ActivityOversightRepository abstracts all database queries, and ActivityApprovalService enforces role-gated approval permissions scoped to the coordinator's local association boundary, preventing cross-association access violations.